The Student News Site of The Webb Schools

Webb Canyon Chronicle

The Student News Site of The Webb Schools

Webb Canyon Chronicle

The Student News Site of The Webb Schools

Webb Canyon Chronicle

How to email your teachers

Berklee Antecol
Two phones show a side-by-side comparison of two different approaches to emailing for an interview for the Webb Canyon Chronicle; the approach on the left is a short informal email that shows lack of respect for the person they are attempting to interview. However, the email on the right clearly shows a deep care for not only the interview, but also the insights from the person they want to interview.

Reaching out via email is how many students communicate with their teachers outside of school hours, so it is key to know how to demonstrate care for their response in the email.  

“I just feel like using formal language is a lot more respectful,” Sydney Mildon (‘25) said. “I look up to them and I want them to look at me as more mature.” 

Emailing is the foundation for trying to communicate anything with a teacher outside of school hours. If you use informal language in your email, it signals that you do not want to put in effort. Writing your emails informally can also be seen as a lack of respect for all the hard work your teacher puts into not just the class material but communicating with you outside of class.  

So, whenever you are confused on an assignment or just need to get in touch with your teachers—here is how to do it.  

First, start your email with a subject. The subject should encapsulate the topic you are going to be discussing within your message. This lets your teacher know how urgent the email is or what they should expect when they read it. 

Once you get into the actual content of your email, you need to start with a header. This header, such as “Dear…,” shows that you are communicating formally and value their insights.  

“When it is informal tone, not that I am huge on hierarchy, but there is a level of respect that you should have when addressing folks,” Mr. Hoe said. “I think it should be addressed in an appropriate way, particularly when you are addressing an adult.” 

The actual email itself should be written with full sentences and going in depth on the issue you are having. Whether that be trouble on an assignment or trouble at home, going in depth shows that you not only care but also have valid reasoning.  

“I love personally when a student is proactive and says, ‘I would love to meet with you about this; here are my free times this week,’” said Michael Hoe, Assistant Head of School. “That means that they are looking at their week and trying.” 

Before adding your signature, you should end your email with either a “Thank you in advance” or “Thanks for being understanding,” whichever fits best, to show that you truly appreciate the effort they are making to help you outside of school hours. 

Once you have your ending, you are almost done! The last thing you are missing is your signature. You want to sign off the message with a “Best, your name” This will indicate a formal but inviting tone, which is likely the best way to get a warm response back.  

Leave a Comment
More to Discover
About the Contributor
Berklee Antecol
Berklee Antecol, Co-Editor of Opinion
As a fashionista, Berklee Antecol (‘25) not only loves the design side of fashion but also the statistics. Although she wants to study economics or business in the future, Berklee also has a fascination with the fashion industry. Her personality is like a vibrant pink fabric in a mix of pastel colors. This gradient is carried through her experiences in the Webb community; wherever you are, she will stand out as a bright glow of energy and positivity. Like a seamstress selecting the right thread for the fabric, she works as an admission ambassador, introducing prospective students into the fabric of the Webb community. Yet Berklee's life is not just bold pink; she can settle into paler, calmer hues of pink as well. She loves to snuggle on the couch and click play on her favorite Netflix show, Gilmore Girls, or listen to calm music like Still Woozy to improve her homework efficiency. This year, as the Editor of Opinion, Berklee wants to jump into a fast-working mindset and to write and publish as many articles as she can. Like sewing haute couture, Berklee is always ready to go with fast quality work.   Song: I Feel Fantastic - Riovaz

Comments (0)

All Webb Canyon Chronicle Picks Reader Picks Sort: Newest

Your email address will not be published. Required fields are marked *